ASN (Advance Sale Notification) Report
Purpose
Streamline order delivery tracking and inventory planning with early visibility into upcoming shipments.
Overview
The ASN Report provides comprehensive advance notification of upcoming product deliveries, enabling businesses to proactively manage inventory and coordinate logistics. This automated solution captures shipment contents, schedules, and supplier information to prepare for incoming stock, allocate resources, and minimize delivery discrepancies.
The report consolidates delivery information into a single Excel document, providing stakeholders with visibility into expected arrivals, quantities, and costs. By analyzing shipment data ahead of time, businesses can update inventory systems, prepare receiving areas, and ensure smooth operations across all locations.
What it does?
Provides advance notification of:
- Upcoming product deliveries and schedules
- Product SKUs, quantities, and costs
- Supplier and carrier information
- Tracking and delivery location details
Example
Sample ASN Report Entry:
ASN Number: ASN-2025-001234
Supplier: Premium Distribution Corp
Recipient: Downtown Store Alpha
Shipment Date: 2025-07-05 10:30 AM
Product: Premium Cola 500ml (SKU: PBC-COLA-500ML)
Quantity: 144 units (12 cases)
Unit Price: $1.25
Tracking ID: TR-789456123
Carrier: Express Logistics
- This example shows how shipment information is captured before delivery, enabling proactive preparation.
- Recipients receive detailed information to coordinate receiving and inventory updates.
Sample Excel Report
A sample ASN report Excel template is provided here:
Download ASN Report.xlsx
This template includes all required columns and sample entries for reference.
Delivery and Configuration
- Format: Excel spreadsheet with structured shipment data
- Delivery Method: Automated email distribution
- File Naming: ASN Report.xlsx
- Frequency: Daily (morning delivery recommended)
Key Elements
| Element | Description |
|---|---|
| ASN Number | Unique identifier for the advance sale notification |
| Shipment Date & Time | Scheduled date and time of delivery |
| Supplier Information | Details about supplier, distributor, or manufacturer |
| Recipient Information | Store, warehouse, or retailer receiving shipment |
| Product Details | Items, SKUs, descriptions, and quantities |
| Pricing Information | Unit price, total cost, applicable discounts |
| Shipment Tracking ID | Tracking number for real-time status |
| Carrier Details | Information about logistics provider |
| Delivery Location | Exact destination for shipment |
| Expected vs. Actual | Comparison to track shortages or overages |
Target Users
- Sales Representatives - Monitor territory deliveries
- Store Managers - Prepare for incoming stock
- Distributors - Coordinate logistics and inventory
Benefits
- Proactive Planning: Prepare for deliveries ahead of time
- Inventory Accuracy: Reduce discrepancies between expected and actual
- Resource Allocation: Optimize receiving and storage preparation
- Supply Chain Visibility: Track shipments across the network
- Operational Efficiency: Streamline delivery and receiving processes